Crosslands Room Reservations Form
*** Click here to work with Room Reservations at Kendal. Will open in a new browser tab. ***
*** Click here to work with Room Reservations for Old Stone at Cartmel. Will open in a new browser tab. ***
Please begin by selecting what you want to do.
- Request a Reservation is used to request a new reservation for a meeting room and to reserve any requirements for A/V, Ushers and/or Environmental Services. It can be used for single or recurring reservations. A room must be confirmed as scheduled by the Front Desk Ambassador before it is final.
- Update/Reschedule a Reservation is used to provided new or updated information and/or change the date and/or time for an already scheduled reservation or recurring reservations. Please be sure to include or update any previous requests to A/V, Ushers and/or Environmental Services as well on this form. Update/Reschedule a Reservation cannot be used to change meeting rooms. (To change rooms, first cancel the original room and then submit a request with the new room.)
Cancel a Reservation is used to cancel a previously scheduled reservation or recurring reservations. Please be sure to cancel any previous requests to A/V, Ushers and/or Environmental Services on this form as well.
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Show the rest of the form after the Form Type has been selected,
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Enter the name of the event, program or meeting that should be used to identify what the room will be used for.
Is this Event Title an update to what was originally submitted?
- Use the calendars below to avoid scheduling conflicts. They will open in new browser tabs.
- Capacity is 90 people. View the William Penn Room (Auditorium) Calendar.
- Capacity is 35 people. View the William Penn Lounge Calendar.
- Capacity is 45 people. View the George Fox Room Calendar.
- Capacity is 12 people. View the Conference Room Calendar.
If you have a Zoom ID for this meeting, paste it in here. It will be added to the meeting schedule and will be available for use with the Zoom equipment in the Conference Room.
- Capacity is 7 people. View the Webb-Savery Room Calendar.
- Capacity is 4 people. View the Music Room Calendar.
- Capacity is 18 people. View the The Nature Room Calendar.
- Capacity is 15 people. No online calendar is available for the Wyeth Room.
Capacity is 20 people. View the Multi-Purpose Room Calendar.
- Capacity is 30 people. View the Ellerslie Downstairs Calendar.
At present, the George Fox Room is NOT available for the following times:
9:30-10:30 AM & 12:00 to 2:00 PM, Monday – Friday.
- Ellerslie - Downstairs – up to 10 persons at one time (up to 6 are permitted in each parlor and 4 in the dining room).
Overnight Stays – 1 family unit at one time. - View the Crosslands Events Calendar.
Enter the date of the event.
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Enter the actual start time.
Enter the planned end time.
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- Enter the ORIGINAL Date, Start Time and End Time above.
Enter the NEW Date, Start Time and End Time below. Hidden
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Enter the NEW date of the event.
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Enter the actual NEW start time.
Enter the planned NEW end time.
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- Setup and Breakdown time of one hour each will be scheduled automatically IF Environmental Services is requested below.
Schedule additional time just prior to the Actual Event Start Time for rehearsal or general preparations in addition to Setup and Breakdown.
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Used in FDA and various other Notifications.
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IMPORTANT: If a rehearsal will be needed at a date or time other than just prior to the Actual Event Start Time, the room must be reserved separately. Please do a separate Room Reservation submission for any such rehearsal(s).
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Rehearsal Reminder for Submitter Notifidation
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End Additional Time Section (Hidden)
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Reminder for Room Requests with recurring dates. Goes in the Submitter Copy.
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Used in Notification emails for cancellations,
Please list the dates on which the room requested will be repeated or the repeating pattern. For example, "Second Tuesday of the Month" or "Every Two Weeks on Friday".
Please list the dates for which the room reservations are to be cancelled or the repeating pattern. For example, "Second Tuesday of the Month" or "Every Two Weeks on Friday".
At this time, attendance is limited to 125 with lower limits in some rooms based on the capacity of the room. The capacity of each room is specified once the room has been selected and must be observed.
Enter the name of the Committee or other entity which is the sponsor.
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This section is for any room that can host an Open meeting.
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- For either "Yes" option, notices will be sent to the Website, TV9 & Bulletin Board when you click Submit and it may be publicized as such.
- The "all four communities" option is for use by Committees with members from multiple campuses for events specifically open to all of KCC. For these events, notices will also be emailed to the Kendal Website and to representatives at Cartmel and Coniston.
- View the Kendal Events Calendar to avoid scheduling conflicts.
- For "Yes", notices will be sent to the Website, TV9 & Bulletin Board when you click Submit and it may be publicized as such.
- For both "Yes" options, cancellation notices will be sent to the Website, TV9 & Bulletin Board when you click Submit and it may be publicized as such.
- The "four communities" option, cancellation notices will also be emailed to the Kendal Website and to representatives at Cartmel and Coniston.
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This field determines whether or not a Notification is sent for Constant Contact Currently, it would only be sent if an OPEN event is being rescheduled or canceled.
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Used in Submitters and Web/TV9 Notifications
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Used in Submitters and Web/TV9 Notifications
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Used in Submitters and Web/TV9 Notifications
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Name of the person submitting the Form.
Email address of the person submitting the Form.
Phone number of the person submitting the Form.
Select this if the Submitter is also the Contact Person or Host(ess) or if the Contact Person has not yet been determined.
Enter the name of the Contact Person or Host(ess).
Is this Contact Person an update to what was originally submitted?
Enter the email address of the Contact Person or Host(ess).
Enter the phone number of the Contact Person or Host(ess).
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Used for Notifications when A/V is not an option in the selected room.
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A/V Section (Hidden)
**** Events in the William Penn Room involving A/V must be submitted by the 1st of the previous month. ****
Select Yes to indicate what you need. A/V will be notified via email when you click Submit.
**** Events in the William Penn Room involving A/V must be submitted by the 1st of the previous month. ****
Select Update Needed Services to indicate what you need. A/V will be notified via email when you click Submit.
"Cancel A/V Services" will send a cancellation notice to A/V if marked. Please unmark if they were NOT scheduled for this Event.
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Select all the services needed or select "None of the listed services"
Select all the services needed or select "None of the listed services"
- **** A/V will consider and discuss the request to schedule Zoom with your Committee in light of A/V manpower requirements and equipment limitations. Such requests must be formally accepted by A/V. ****
Please summarize what has been updated or is new. This will make it easier for A/V to know what has changed and what they need to do.
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The Contact Person for the event must be in touch with A/V to determine the final details of the services needed.
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End A/V Section (Hidden)
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Used for Notifications when Ushers are not an option in the selected room.
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Ushers Section (Hidden)
Select Yes to indicate what you need. The Ushers will be notified via email when you click Submit.
Select Update Needed Services to indicate what you need. The Ushers will be notified via email when you click Submit.
"Cancel Ushers" will send a cancellation notice to Ushers if marked. Please unmark if they were NOT scheduled for this Event.
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Used for various Notifications
The Contact Person for the event must be in touch with the Ushers to determine the final details of the services needed.
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Used for Notifications when EVS is not an option in the selected room.
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EVS Section (Hidden)
- ENVIRONMENTAL SERVICES NEEDED
For room setup and related services. Environmental Services will be notified via email when you click Submit. For room setup and related services. Select Yes to indicate what you need. Environmental Services will be notified via email when you click Submit.
For room setup and related services. Select Update Needed Services to indicate what you need. Environmental Services will be notified via email when you click Submit.
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Used if WPR or WPR&L are selected.
"Cancel Environmental Services" will send a cancellation notice to Environmental Services if marked.
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Used in various Notifications
- The requested setup must be reviewed for safety by Roy Manno and approved before it is finalized.
If you have a file with a sketch of the desired setup, please upload it with this form. There's a place at the bottom of this form where you can do that. Hidden
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Describe the layout you want.
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When selected, one hour for Environmental Services to Setup and/or Breakdown the room will be added to the Meeting Room Calendar before and after the actual event times.
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- Additional Items
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- Other Environmental Services Needs
Describe what you need Environmental Services to do.
Please summarize what has been updated or is new. This will make it easier for Environmental Services to know what has changed and what they need to do.
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Used in various Notifications
The Contact Person for the event must be in touch with Environmental Services to determine the final details of the services needed.
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Catering Section (Hidden)
Catering available for all meeting rooms.
Select Yes to indicate what you need. Culinary will be notified via email when you click Submit.
Select Update Needed Services to indicate what you need. Culinary will be notified via email when you click Submit.
"Cancel Catering" will send a cancellation notice to Cullinary if marked. Please unmark if they were NOT scheduled for this Event.
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Used in various Notifications
This request for catering services must be approved by Culinary before it is final.
The Contact Person for the event and Culinary must confer to determine the final details of the services needed.
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Update Summary Section (Hidden)
Please summarize the updates done on this form. This will help folks supporting this event, particularly the Web and TV9, know what they need to do.
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Used in Web and Submitter Notifications
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Comments/Notes Section (Hidden)
End of the form for the user.
Enter any additional information about the program, meeting or event that should go to everyone.
You can upload up to 5 files, no more than 10 MB each, for the Website and TV9 to use when publicizing an event. They will be included as attachments in the email Notifications when you click Submit.
IMPORTANT: If you need to make any changes later, you can do so by submitting another Room Reservations form and begin by selecting Update/Reschedule a Reservation. You can also contact the following people:
- Website Calendar or Post - Use the "Contact Website" form on the Website.
- Chronicle Listing - Place a notice in the open box or use the Chronicle email address.
- Audio/Visual Services - Call or email Mary Barlow
- Ushers - Call or email Betsy Walker.
- Environmental Services - Call or email Christine Lilley.
- Catering - Culinary - Call or email Darlene Parrett-Harris or Tracy Sedlak -
Thank you for your request.
Please remember that your request must be confirmed as scheduled
by the Front Desk Ambassador (FDA) before it is final.
Please check with the FDA if you don't hear back.
Thank you for your request.
If you requested new a date and/or time, please remember that your request must be
confirmed as rescheduled by the Front Desk Ambassador (FDA) before it is final.
Please check with the FDA if you don't hear back.
Thank you for your request.
Please remember that your request must be confirmed as canceled
by the Front Desk Ambassador (FDA) before it is final.
Please check with the FDA if you don't hear back.
- Click the Submit button to complete this request. You will receive an emailed copy of what you've submitted.
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